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Revalidation & Workforce Administrator

Scheme at FACULTY OF PUBLIC HEALTH

Revalidation & Workforce Administrator

Scheme at FACULTY OF PUBLIC HEALTH

  • LocationLondon, UK
  • Position levelScheme
  • Job period iconFull-time employment
  • Application deadline iconPosted on 14 Sep, 2018
  • Start date iconStart date:
  • Visa iconVisa Sponsor
  • Competitive£ 27,000.0 per year
Main accountabilities:
  • Administer and develop the FPH revalidation service for those members connected through us to the General Medical Council. (main responsibility, min 60% of time)
  • Develop and carry out a professional appraisal scheme for specialists from background other than medicine.
  • Administer the CPD scheme in the absence of the CPD Administrator and provide support to the Administrator as required.
  • Administer and actively promote the accreditation of events programme.
  • Support the recruitment process of senior public health appointments (AACs).
  • Manage the FPH buddy scheme and support the development of other methods of supporting an efficient and effective public health workforce.
  • Assist the FPH Workforce Committee, relevant other committees and working/project groups.
  • Work with the Workforce Manager and regularly communicate with your team about your own work.
  • Be available to support colleagues of the Education & Professional Standards team.
  • Provide cover within the department as required and assist with general enquiries.

Other duties:

  • Contribute to the monitoring and preparation of budgets and expenses.
  • Contribute to the development and delivery of the FPH organisational strategy.
  • Develop and maintain excellent working relationships with key stakeholders.
  • Work with colleagues and members to ensure our professional standards activities are closely integrated with, and actively support, other team’s activities and organisational objectives and priorities.
  • Be an active member of the Education & Professional Standards Team. Offer regular advice and guidance about the team’s strategic direction, priorities and delivery and take shared responsibility for the team’s development and culture.
  • Ensure all operations are compliant with the FPH Equality & Diversity Policy.
  • Deal with enquiries to a high level of customer service, replying, referring or responding as appropriate.
  • Liaise with colleagues elsewhere in the organisation to ensure good communication, co-ordination and collaboration
  • Consistently model FPH’s values, actively manage your own personal development, have fun and challenge yourself at work.
  • Deputise for managers as required.
  • Attend and represent FPH at relevant internal and external committees.
  • Travel occasionally, including overnight stays, to represent the organisation or conduct FPH business; including at the FPH conference and other relevant events.
  • Undertake any other reasonable duties commensurate with the post as directed by the Workforce Manager or Director of Education & Standards.

Person Specification

Please note all criteria are essential unless otherwise stated

Skills

  • Ability to demonstrate excellent administrative skills.
  • Ability to deliver and support a busy and varied number of work programmes.
  • Ability to work independently and use initiative to innovate new ways of working.
  • Ability to build rapport and establish effective relationships internally and externally, interacting with others in a sensitive and diplomatic manner.
  • Ability to organise own time effectively, create work schedules, prioritise workloads, meet deadlines and multi-task with ease.
  • Ability to identify and analyse root causes of problems and develop solutions to improve effectiveness in the short and long-term.
  • Ability to draft agendas and produce notes of meetings.
  • Proven ability to communicate (verbal and written) in a manner that is fluent, clear, compelling to a range of audiences.
  • Ability to understand and demonstrate commitment to the FPH’s Values, Ethical Policies and Equality & Diversity Policy and to ensure all activities are carried out consistently within this framework.

Desirable:

  • Understanding of the public health sector and the relevance of professional bodies.
  • Understanding of revalidation and CPD processes.

Experience:

  • Experience of working within an administrative role.
  • Experience of working effectively within a team, developing effective and supportive relationships with colleagues.
  • Experience of working within a customer-facing environment; and in delivering customer centric service.
  • Experience of developing, implementing and monitoring standard operating procedures.
  • Experience of supporting committees.
  • Experience of managing budgets.
  • Experience of developing and maintaining robust partnerships which are mutually beneficial.
  • Experience of Microsoft products to an intermediate level including Outlook, Excel and Word.

Desirable:

  • Experience of effectively running projects.
  • Experience of managing budgets.
  • Experience of working within an educational context.
  • Experience of working in a membership organisation.
  • Experience of working with trustees.

Knowledge:

  • Good understanding of CRM (Customer Relationship Management) database systems and MS products.
  • Degree qualified, or equivalent experience.

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