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Training Administrator Apprenticeship Programme

Apprenticeship at Calex UK Ltd

Training Administrator Apprenticeship Programme

Apprenticeship at Calex UK Ltd

  • LocationCoventry, UK
  • Position levelApprenticeship
  • Job period iconFull-time employment
  • Application deadline iconApply by 06 Jan, 2019
  • Application deadline iconPosted on 07 Nov, 2018
  • Start date iconStart date:
  • Visa iconVisa Sponsor
  • Competitive£ 20,000.0 per year
PSA Academy Coventry

Calex are pleased to announce a new position working with the Peugeot Citroen Apprenticeship Programme team at the outstanding Performance Academy in Coventry.General outline of duties:
* Support the delivery of the PSA UK Apprenticeship Programme with general administration duties across all key areas
* Input data to the Learner Management System to arrange booking training and updating learner progression and planning
* Input all learner data on the Data Management System for new starts, achievements and updates to personal details. Ensuring high accuracy during inputting to avoid data errors
* Manage hotel bookings for all learners requiring accommodation during their training sessions. Log information on the LMS to support these bookings and make travel arrangements
* Collect invoicing data to allow accurate invoicing of dealers and hotels on a monthly basis
* Register all new learners on the DMS, e-portfolio and ACE systems
* Update learner information on DMS and e-portfolio where changes are required or information is needed to be uploaded
* Work with the administration team and lead in organising enrichment activities throughout the programme. Liaise with dealers, parents and learners to confirm bookings during these activities
* Assist with internal audit of learner files on a monthly basis and report areas of concern and create an action plan with the Lead of centralised services
* Work with the administration Lead to generate marketing material and mail shots to assist in the promotion of the apprenticeship programme
* Maintain social media feeds for the Apprenticeship Programmes
* Assist with the recruitment activity in prospecting new or current participating dealers
* Assist with the matching of new applicants for new vacancies using the DMS and also official apprenticeships site
* Work with dealers to identify suitable applicants for placements through assessing applications, initial assessment and interview
* Compile dealer and learner feedback to produce monthly reports. Identify areas of concern and create action plans where possible to assist with the improvement
* Act as the point of contact for learners wishing to communicate with key individuals across the apprenticeship programme
* Run reports on the DMS to show current learner numbers and analyse data for errors or inaccuracy
* Monitor all new starts and manage contact with apprentices
* Monitor Health and Safety assessments of PSA dealers engaged on the apprenticeship programme and report where these are out of scope
* Assist with any incidents and feedback received on the apprenticeship programme
* Promote a positive behavioural culture encouraging teamwork and promoting the PSA Academy
* Act as an ambassador for training, pro-actively demonstrating good practice and promoting the Academy and Apprenticeship training.Key Skills Requirements:
To be successful in your application you need to be able to demonstrate a good understanding of key administration skills and working practices and have excellent communication and interpersonal skills. A good knowledge of apprenticeship programme contract requirements would be beneficial as you will be required to meet demanding deadlines and multi task projects. Applicants will need to be able to validate experience of working with people at all levels as this role requires you to act as pastoral care support to the apprentices, liaise with dealership management, your admin colleagues and apprentice programme stakeholders. Personnel Characteristics Required:
Good interpersonal skills
Organised and methodical.
Excellent written and spoken communication skills
Tactful and patient
Good time management skills
Good listening skills
Proactive
Full clean Driving Licence
The position attracts an excellent package.
If you feel that you fit this criteria and are up for a new challenge working with an energetic team send a covering letter detailing why you feel you would be suitable for this role and your CV TODAY.Unfortunately we cannot respond to everyone; if you have not heard back from us within 14 days your application will not have been successful.

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