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HR & Finance Administration Coordinator Charity - Graduate

Graduate at Instant Impact

HR & Finance Administration Coordinator Charity - Graduate

Graduate at Instant Impact

  • LocationLondon, UK
  • Position levelGraduate
  • Job period iconFull-time employment
  • Application deadline iconPosted on 23 Oct, 2018
  • Start date iconStart date:
  • Visa iconVisa Sponsor
  • Competitive£ 24,000.0 per year

HR & Finance Administration Coordinator Charity

The Company:

Our client is an independent, not-for-profit resource that aims to raise the standard and profile of drawing through both teaching and practice. It is one of only a few institutions worldwide that offers in-depth, quality tuition for those wanting to develop their observational drawing skills. It is a highly reputable institution.

All their courses are heavily subsidised, with a wide range of scholarships, bursaries and concessions making them accessible to all, regardless of background or circumstance.

The Role:

To provide consistently excellent support to the Head of Finance, Operations and HR, and to colleagues across the School, in delivering the robust and effective systems of financial and HR control which underpin the School’s delivery of its mission.

Our client outsources much of its management accounting to an external management accountant, which produces monthly statements of account. The role of Finance & HR Administrator does not involve hands-on use of accounting software such as Sage and Quickbooks. The finance and HR duties set out below will require daily coordination with the external management accountant.



·Logging, coding, and coordinating the authorisation and payment of supplier invoices; tracking aged debtors and creditors, requesting missing invoices as required and maintaining effective working relationships with the accounts payable departments of all our suppliers

·Reconciling expenditure on School credit cards and petty cash

·Reconciling income (received electronically, in cash & cheques) from course fees; processing refunds/payments requests on Paypal as required

Human Resources-

·Updating staff details in database and uploading main documents for tutors, models and casual staff to the database

·Supporting the School’s recruitment processes as required

·Collating holiday and sick leave information, requesting sick leave forms from staff

·Keeping an up to date contact list for the School


·Filing all finance and HR documents

·Populating and maintaining the School’s ‘Salesforce’ database with all finance and HR records

·Ordering office stationery

·Handling all finance and HR matters in a confidential manner, facilitating the implementation of the School’s data protection policy; securely disposing of finance and HR data as required

·Assisting the Head of Finance, Operations and HR in performing other duties as may be required across the whole spectrum of the School’s finance and HR functions


·One to three years of working in an administrative role (preferably involving


·Knowledge of HR administrative procedures

·Degree (minimum 2.1 or equivalent)

·High standard of numeracy

·Proficiency in the use of standard PC software (Word, Excel and Outlook), a good knowledge of Excel is essential

·Flexibility and ability to work in a busy working environment

·Ability to work independently and raise issues when required

·Proven excellent ability to juggle tasks, prioritise and meet numerous ongoing deadlines

·High accuracy and a meticulous eye for detail

·Enthusiastic and hardworking with a flexible and proactive attitude

·Ability to communicate with people at all levels

·Discretion, diplomacy and integrity in handling confidential matters

·A team player

Training & Development:You’ll be working very closely with the Head of Finance, Operations and Human Resources so this is a great opportunity for on the job learning.

Duration: 1-month fixed term contract or Permanent dependent on candidate availability

Location: Shoreditch

Salary: £11.28/hour with FT: 30 hrs/week or £20-24k dependent on experience

Start Date: 8th November for contract or ASAP for permanent

  • Contact: Faira Ahmed
  • Job ID: 83767269

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Job location

London Bridge, 9 Holyrood St, London SE1 2EL, United Kingdom