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Publishing Team Administrator

Entry-level at The Guardian

Publishing Team Administrator

Entry-level at The Guardian

  • LocationLondon, UK
  • Position levelEntry-level
  • Job period iconFull-time employment
  • Application deadline iconPosted on 15 Sep, 2018
  • Start date iconStart date:
  • Visa iconVisa Sponsor
  • CompetitiveCompetitive

Publishing Team Administrator

Department: Publishing

Reports to: Head of sales and revenue

Normal location: Kings Place

Terms and conditions: Permanent

Job dimensions (financial, operational, people etc.):

Providing administrative support to the Publishing department. The department sits in the Brand and reader revenues division of GNM, and is responsible for managing the P&L of The Guardian and The Observer newspapers, and The Guardian Weekly.

Purpose of role

To provide first class administrative support to the Publishing team and ensure that the team operates smoothly. 

Key responsibilities and accountabilities

  • Coordinating the monthly circulation audit process
  • Processing retail, marketing and product invoices and raising purchase orders for new and current suppliers
  • Using reporting software to report on vouchers, sales and publishing figures
  • Dealing with reader and retailer email queries and phone calls
  • Diary management including arranging internal and external meetings and events for the senior Publishing management team 
  • Managing holiday and sickness and booking travel and accommodation for senior Publishing management and their respective teams
  • Adhoc coordination of administrative projects and tasks for the wider Publishing team

Key contacts and relationships (internal and external)

  • Head of sales and revenue, Director of Publishing, Product team, Distribution team, Production team Finance Department, HR Department, Marketing Department and External suppliers

PERSON SPECIFICATION

Knowledge and experience

  • Microsoft office applications – particularly excel 

Skills aptitudes and behaviours

  • Aptitude for working with numerical data and dealing with mathematical formula
  • Excellent attention to detail
  • Outstanding organisational skills with ability to prioritise & multitask
  • Excellent communication skills – verbal and written
  • Problem solving abilities
  • Excellent administration skills
  • Highly professional business manner, Able to deal with confidential information sensitively and discreetly

This job description is a guide to the work you will initially be required to undertake. It summarises the main aspects of the job but does not cover all the duties that the job holder may have to perform. It may be changed from time to time to meet changing circumstances. It does not form part of your contract of employment and as your experience grows, you will be expected to broaden your tasks, suggest improvements, solve problems and enhance the effectiveness of the role.

Our values - honesty, integrity, courage, fairness, and a sense of duty to the reader and the community

Diversity and Inclusion:

We value and respect all differences in all people (seen and unseen) at the Guardian. We aspire to inclusive working experiences and an environment that reflects the audience we serve, where our people have equal access to career development opportunities, their voices are heard and can contribute to our future.

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